Translation office software
Tracking, files and delivery without the phone calls
The client scans the QR code on the receipt to follow the order. Files are kept per document, the ready message goes out by e-mail or WhatsApp, and every handover is recorded: who collected it, how and when.
- Free demo on request
- A private database for each office
- Arabic and English
Overview
“Is it ready yet?” is the call every office takes many times a day. The tracking page answers it: received, being translated, ready for pickup, delivered, with the ready time, what is left to pay and the office’s phone number. The client needs no account, only the QR code or the link you send.
Every document line keeps its files — the client’s document, working files, the translation and the stamped copy — in versions. Choose which files the client may download, and whether they may download before paying in full. When the work is done, tell the client in one click, and record the handover, including the courier and tracking number when it is sent.
A guided look at the screen
Real screens from our demo office, with sample data. Tap a number to see what each part does.
See it with your own work
We send you the login details for a demo office full of sample data, usually within one working day. No payment details needed.
The four stages the client follows
The tracking page moves on by itself as the work steps are done — no one has to update it.
- Received
- Being translated
- Ready for pickup
- Delivered
More screens
What the client sees
The tracking page from the QR code: the stages, the ready time and what is left to pay, plus the files you chose to share.
The QR code on the receipt
Every receipt carries the code, so the client can follow the order from the moment they leave the counter.
What your office gains
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Fewer “is it ready?” calls
Clients check the order themselves, any time.
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Files in one place
Source, working, final and stamped files, in versions, per document.
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Ready message in one click
By e-mail, or WhatsApp with the message already written.
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A record of every handover
Who collected it, for whom, and by which courier.
Questions offices ask
Does the client need an account to track the order?
No. The QR code on the receipt, or the link you send, opens the tracking page directly.
How is the client told the order is ready?
From the order page: by e-mail, sent by the system, or by WhatsApp, which opens with the message ready to send. The order then shows who told the client and when.
Can clients download the translation?
Yes, the files you choose to share. A setting decides whether they can download before paying in full.
Can unpaid work be handed over?
Only by staff with that permission, who must give a reason. The handover record keeps it.
Part of one system
Every part works with the others: a client, an order or a payment is entered once and appears wherever it is needed.
- Orders & pricing Take orders at the counter, priced from your own list.
- Production board Every document through translation, review and stamping.
- Freelance translators Offer work by private link, track rates and what you owe.
- Certified register Numbered register entries and a QR check for stamped copies.
- WhatsApp messages Order updates to clients from your own WhatsApp number.
- Invoices, payments & cash Deposits, invoices, monthly statements and a daily cash drawer.
- Reports & dashboard Sales, production and money at a glance, compared over time.
- Clients, team & branches Client records and portal, staff roles and several branches.
Ready to run your office from one screen?
Request a free demo, or ask to sign up and we will send you the payment details. Your office gets its own private database.
From 5,000 EGP a month or 60,000 EGP a year, with no setup fee